Wednesday, August 7, 2013

200+ Excel 2010 Shortcuts

1. Navigate Inside Worksheets
Arrow Keys Move one cell up, down, left, or right in a worksheet.
Page Down/Page Up Move one screen down / one screen up in a worksheet.
Alt+Page Down/Alt+Page Up Move one screen to the right / to the left in a worksheet.
Tab/Shift+Tab Move one cell to the right / to the left in a worksheet.
Ctrl+Arrow Keys Move to the edge of next data region (cells that contains data)
Home Move to the beginning of a row in a worksheet.
Ctrl+Home Move to the beginning of a worksheet.
Ctrl+End Move to the last cell with content on a worksheet.
Ctrl+f Display the Find and Replace dialog box (with Find selected).
Ctrl+h Display the Find and Replace dialog box (with Replace selected).
Shift+F4 Repeat last find.
Ctrl+g (or f5) Display the 'Go To' dialog box.
Ctrl+Arrow Left/Ctrl+Arrow Right Inside a cell: Move one word to the left / to the right.
Home/End Inside a cell: Move to the beginning / to the end of a cell entry.
Alt+Arrow Down Display the AutoComplete list e.g. in cell with dropdowns or autofilter.
End Turn 'End' mode on. In End mode, press arrow keys to move to the next nonblank cell in the same column or row as the active cell. From here use arrow keys to move by blocks of data, home to move to last cell, or enter to move to the last cell to the right.
▲ up
minus2. Work with Data Selections
minusSelect Cells
Shift+Space Select the entire row.
Ctrl+Space Select the entire column.
Ctrl+Shift+* (asterisk) Select the current region around the active cell.
Ctrl+a (or ctrl+Shift+spacebar) Select the entire worksheet or the data-containing area. Pressing ctrl+a a second time then selects entire worksheet.
Ctrl+Shift+Page Up Select the current and previous sheet in a workbook.
Ctrl+Shift+o Select all cells with comments.
Shift+Arrow Keys Extend the selection by one cell.
Ctrl+Shift+Arrow Key Extend the selection to the last cell with content in row or column.
Shift+Page Down/Shift+Page Up Extend the selection down one screen /up one screen.
Shift+Home Extend the selection to the beginning of the row.
Ctrl+Shift+Home Extend the selection to the beginning of the worksheet.
Ctrl+Shift+End Extend the selection to the last used cell on the worksheet (lower-right corner).
minusManage Active Selections
F8 Turn on extension of selection with arrow keys without having to keep pressing shift.
Shift+F8 Add another (adjacent or non-adjacent) range of cells to the selection. Use arrow keys and shift+arrow keys to add to selection.
Shift+Backspace Select only the active cell when multiple cells are selected.
Ctrl+Backspace Show active cell within selection.
Ctrl+. (period) Move clockwise to the next corner of the selection.
Enter/Shift+Enter Move active cell down / up in a selection.
Tab/Shift+Tab Move active cell right / left in a selection.
Ctrl+Alt+Arrow Right/Ctrl+Alt+Arrow Left Move to the right / to the left between non-adjacent selections (with multiple ranges selected).
Esc Cancel Selection.
minusSelect inside cells
Shift+Arrow Left/Shift+Arrow Right Select or unselect one character to the left / to the right.
Ctrl+Shift+Arrow Left/Ctrl+Shift+Arrow Right Select or unselect one word to the left / to the right.
Shift+Home/Shift+End Select from the insertion point to the beginning / to the end of the cell.
▲ up
minus3. Insert and Edit Data
minusUndo / Redo Shortcuts
Ctrl+z Undo last action (multiple levels).
Ctrl+y Redo last action (multiple levels).
minusWork with Clipboard
Ctrl+c Copy contents of selected cells.
Ctrl+x Cut contents of selected cells.
Ctrl+v Paste content from clipboard into selected cell.
Ctrl+Alt+v If data exists in clipboard: Display the Paste Special dialog box.
Ctrl+Shift+[+] If data exists in clipboard: Display the Insert dialog box to insert blank cells.
minusEdit Inside Cells
F2 Edit the active cell with cursor at end of the line.
Alt+Enter Start a new line in the same cell.
Enter Complete a cell entry and move down in the selection. With multiple cells selected: fill cell range with current cell.
Shift+Enter Complete a cell entry and move up in the selection.
Tab/Shift+Tab Complete a cell entry and move to the right / to the left in the selection.
Esc Cancel a cell entry.
Backspace Delete the character to the left of the insertion point, or delete the selection.
Delete Delete the character to the right of the insertion point, or delete the selection.
Ctrl+Delete Delete text to the end of the line.
Ctrl+; (semicolon) Insert current date.
Ctrl+Shift+: (colon) Insert current time.
minusEdit Active or Selected Cells
Ctrl+d Fill complete cell down (Copy above cell).
Ctrl+r Fill complete cell to the right (Copy cell from the left).
Ctrl+" Fill cell values down and edit (Copy above cell values).
Ctrl+' (apostrophe) Fill cell formulas down and edit (Copy above cell formulas).
Ctrl+l Insert a table (display Create Table dialog box).
Ctrl+- Delete Cell/Row/Column Menu
Ctrl+- with row / column selected Delete row / delete column.
Ctrl+Shift++ Insert Cell/Row/Column Menu
Ctrl+Shift++ with row / column selected Insert row/ insert column.
Shift+F2 Insert / Edit a cell comment.
Shift+f10, then m Delete comment.
Alt+F1 Create and insert chart with data in current range as embedded Chart Object.
F11 Create and insert chart with data in current range in a separate Chart sheet.
Ctrl+k Insert a hyperlink.
enter (in a cell with a hyperlink) Activate a hyperlink.
minusHide and Show Elements
Ctrl+9 Hide the selected rows.
Ctrl+Shift+9 Unhide any hidden rows within the selection.
Ctrl+0 (zero) Hide the selected columns.
Ctrl+Shift+0 (zero) Unhide any hidden columns within the selection*.
Ctrl+` (grave accent) Alternate between displaying cell values and displaying cell formulas. Accent grave /not a quotation mark.
Alt+Shift+Arrow Right Group rows or columns.
Alt+Shift+Arrow Left Ungroup rows or columns.
Ctrl+6 Alternate between hiding and displaying objects.
Ctrl+8 Display or hides the outline symbols.
Ctrl+6 Alternate between hiding objects, displaying objects, and displaying placeholders for objects.
*Does not seem to work anymore in Excel 2010. Detailed explanation here: http://superuser.com/questions/183197/whats-the-keyboard-shortcut-to-unhide-a-column-in-excel-2010 why.
minusAdjust Column Width and Row Height
Note: there are no default shortcuts for this, but workaround through access keys from previous versions
Alt+o, ca Adjust Column width to fit content. Select complete column with Ctrl+Space first, otherwise column adjusts to content of current cell). Remember Format, Column Adjust.
Alt+o, cw Adjust Columns width to specific value: Option, Cow, width
Alt+o, ra Adjust Row height to fit content: Option, Row, Adjust
Alt+o, re Adjust Row height to specific value: Option, Row, Height
▲ up
minus4. Format Data
minusFormat Cells
Ctrl+1 Format cells dialog.
Ctrl+b (or ctrl+2) Apply or remove bold formatting.
Ctrl+i (or ctrl+3) Apply or remove italic formatting.
Ctrl+u (or ctrl+4) Apply or remove an underline.
Ctrl+5 Apply or remove strikethrough formatting.
Ctrl+Shift+f Display the Format Cells with Fonts Tab active. Press tab 3x to get to font-size. Used to be ctrl+shift+p, but that seems just get to the Font Tab in 2010.
Alt+' (apostrophe / single quote) Display the Style dialog box.
minusNumber Formats
Ctrl+Shift+$ Apply the Currency format with two decimal places.
Ctrl+Shift+~ Apply the General number format.
Ctrl+Shift+% Apply the Percentage format with no decimal places.
Ctrl+Shift+# Apply the Date format with the day, month, and year.
Ctrl+Shift+@ Apply the Time format with the hour and minute, and indicate A.M. or P.M.
Ctrl+Shift+! Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.
Ctrl+Shift+^ Apply the Scientific number format with two decimal places.
F4 Repeat last formatting action: Apply previously applied Cell Formatting to a different Cell
minusApply Borders to Cells
Ctrl+Shift+& Apply outline border from cell or selection
Ctrl+Shift+_ (underscore) Remove outline borders from cell or selection
Ctrl+1, then Ctrl+Arrow Right/Arrow Left Access border menu in 'Format Cell' dialog. Once border was selected, it will show up directly on the next Ctrl+1
Alt+t* Set top border
Alt+b* Set bottom Border
Alt+l* Set left Border
Alt+r* Set right Border
Alt+d* Set diagonal and down border
Alt+u* Set diagonal and up border
*In Cell Format in 'Border' Dialog Window
minusAlign Cells
Alt+h, ar Align Right
Alt+h, ac Align Center
Alt+h, al Align Left
▲ up
minus5. Formulas and Names
minusFormulas
= Start a formula.
Alt+= Insert the AutoSum formula.
Shift+F3 Display the Insert Function dialog box.
Ctrl+a Display Formula Window after typing formula name.
Ctrl+Shift+a Insert Arguments in formula after typing formula name. .
Shift+F3 Insert a function into a formula .
Ctrl+Shift+Enter Enter a formula as an array formula.
F4 After typing cell reference (e.g. =E3) makes reference absolute (=$E$4)
F9 Calculate all worksheets in all open workbooks.
Shift+F9 Calculate the active worksheet.
Ctrl+Alt+F9 Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
Ctrl+Alt+Shift+F9 Recheck dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
Ctrl+Shift+u Toggle expand or collapse formula bar.
Ctrl+` Toggle Show formula in cell instead of values
minusNames
Ctrl+F3 Define a name or dialog.
Ctrl+Shift+F3 Create names from row and column labels.
F3 Paste a defined name into a formula.
▲ up
minus6. Manage Multipe Worksheets
Shortcuts to delete, rename, or move worksheets are based on the old Excel 2003 menus which still work in Excel 2010.
Shift+F11/Alt+Shift+F1 Insert a new worksheet in current workbook.
Ctrl+Page Down/Ctrl+Page Up Move to the next / previous worksheet in current workbook.
Shift+Ctrl+Page Down/Shift+Ctrl+Page Up Select the current and next sheet(s) / select and previous sheet(s).
Alt+o then h r Rename current worksheet (format, sheet, rename)
Alt+e then l Delete current worksheet (Edit, delete)
Alt+e then m Move current worksheet (Edit, move)
▲ up
minus7. Manage Multiple Workbooks
F6/Shift+F6 Move to the next pane / previous pane in a workbook that has been split.
Ctrl+F4 Close the selected workbook window.
Ctrl+n Create a new blank workbook (Excel File)
Ctrl+Tab/Ctrl+Shift+Tab Move to next / previous workbook window.
Alt+Space Display the Control menu for Main Excel window.
Ctrl+F9 Minimize current workbook window to an icon. Also restores ('un-maximizes') all workbook windows.
Ctrl+F10 Maximize or restores the selected workbook window.
Ctrl+F7 Move Workbook Windows which are not maximized.
Ctrl+F8 Perform size command for workbook windows which are not maximzed.
Alt+F4 Close Excel.
▲ up
minus8. Various Excel Features
Ctrl+o Open File.
Ctrl+s Save the active file with its current file name, location, and file format.
F12 Display the Save As dialog box.
f10 (or alt) Turn key tips on or off.
Ctrl+p Print File (Opens print menu).
F1 Display the Excel Help task pane.
F7 Display the Spelling dialog box.
Shift+F7 Display the Thesaurus dialog box.
Alt+F8 Display the Macro dialog box.
Alt+F11 Open the Visual Basic Editor to create Macros.
▲ up
minus9. Work with the Excel Ribbon
Ctrl+F1 Minimize or restore the Ribbon.s
Alt/F10 Select the active tab of the Ribbon and activate the access keys. Press either of these keys again to move back to the document and cancel the access keys. and then arrow left or arrow right
Shift+F10 Display the shortcut menu for the selected command.
Space/Enter Activate the selected command or control in the Ribbon, Open the selected menu or gallery in the Ribbon..
Enter Finish modifying a value in a control in the Ribbon, and move focus back to the document.
F1 Get help on the selected command or control in the Ribbon. (If no Help topic is associated with the selected command, the Help table of contents for that program is shown instead.)
▲ up
minus10. Data Forms
Tab/Shift+Tab Move to the next / previous field which can be edited.
Enter/Shift+Enter Move to the first field in the next / previous record.
Page Down/Page Up Move to the same field 10 records forward / back.
Ctrl+Page Down Move to a new record.
Ctrl+Page Up Move to the first record.
Home/End Move to the beginning / end of a field.
▲ up
minus11. Pivot Tables
Arrow Keys Navigate inside Pivot tables.
Home/End Select the first / last visible item in the list.
Alt+c Move the selected field into the Column area.
Alt+d Move the selected field into the Data area.
Alt+l Display the PivotTable Field dialog box.
Alt+p Move the selected field into the Page area.
Alt+r Move the selected field into the Row area.
Ctrl+Shift+* (asterisk) Select the entire PivotTable report.
arrow keys to select the cell that contains the field, and then alt+Arrow Down Display the list for the current field in a PivotTable report.
arrow keys to select the page field in a PivotChart report, and then alt+Arrow Down Display the list for the current page field in a PivotChart report.
Enter Display the selected item.
Space Select or clear a check box in the list.
Ctrl+tab ctrl+Shift+Tab select the PivotTable toolbar.
enter then arrow down /Arrow Up On a field button: select the area you want to move the selected field to.
Alt+Shift+Arrow Right Group selected PivotTable items.
Alt+Shift+Arrow Left Ungroup selected PivotTable items.
▲ up
minus12. The Rest
minusDialog Boxes
Arrow Keys Move between options in the active drop-down list box or between some options in a group of options.
Ctrl+Tab/Ctrl+Shift+Tab Switch to the next/ previous tab in dialog box.
Space In a dialog box: perform the action for the selected button, or select/clear a check box.
Tab/Shift+Tab Move to the next / previous option.
a ... z Move to an option in a drop-down list box starting with the letter
Alt+a ... alt+z Select an option, or select or clear a check box.
Alt+Arrow Down Open the selected drop-down list box.
Enter Perform the action assigned to the default command button in the dialog box.
Esc Cancel the command and close the dialog box.
minusAuto Filter
Alt+Arrow Down On the field with column head, display the AutoFilter list for the current column .
Arrow Down/Arrow Up Select the next item / previous item in the AutoFilter list.
Alt+Arrow Up Close the AutoFilter list for the current column.
Home/End Select the first item / last item in the AutoFilter list.
Enter Filter the list by using the selected item in the AutoFilter list.
Ctrl + Shift + L Apply filter on selected column headings.
minusWork with Smart Art Graphics
Arrow Keys Select elements.
Esc Remove Focus from Selection.
F2 Edit Selection Text in if possible (in formula bar).

Microsoft Excel shortcut keys

Below is a listing of all the major shortcut keys in Microsoft Excel. See the computer shortcut page if you are looking for other shortcut keys used in other programs.
Shortcut Description
F2 Edit the selected cell.
F3 After a name has been created F3 will paste names.
F4 Repeat last action. For example, if you changed the color of text in another cell pressing F4 will change the text in cell to the same color.
F5 Go to a specific cell. For example, C6.
F7 Spell check selected text or document.
F11 Create chart from selected data.
Ctrl + Shift + ; Enter the current time.
Ctrl + ; Enter the current date.
Alt + Shift + F1 Insert New Worksheet.
Alt + Enter While typing text in a cell pressing Alt + Enter will move to the next line allowing for multiple lines of text in one cell.
Shift + F3 Open the Excel formula window.
Shift + F5 Bring up search box.
Ctrl + A Select all contents of the worksheet.
Ctrl + B Bold highlighted selection.
Ctrl + I Italic highlighted selection.
Ctrl + K Insert link.
Ctrl + U Underline highlighted selection.
Ctrl + 1 Change the format of selected cells.
Ctrl + 5 Strikethrough highlighted selection.
Ctrl + P Bring up the print dialog box to begin printing.
Ctrl + Z Undo last action.
Ctrl + F3 Open Excel Name Manager.
Ctrl + F9 Minimize current window.
Ctrl + F10 Maximize currently selected window.
Ctrl + F6 Switch between open workbooks or windows.
Ctrl + Page up Move between Excel work sheets in the same Excel document.
Ctrl + Page down Move between Excel work sheets in the same Excel document.
Ctrl + Tab Move between Two or more open Excel files.
Alt + = Create a formula to sum all of the above cells
Ctrl + ' Insert the value of the above cell into cell currently selected.
Ctrl + Shift + ! Format number in comma format.
Ctrl + Shift + $ Format number in currency format.
Ctrl + Shift + # Format number in date format.
Ctrl + Shift + % Format number in percentage format.
Ctrl + Shift + ^ Format number in scientific format.
Ctrl + Shift + @ Format number in time format.
Ctrl + Arrow key Move to next section of text.
Ctrl + Space Select entire column.
Shift + Space Select entire row.
Ctrl + - Delete the slected column or row.
Ctrl + Shift + = Insert a new column or row.
Ctrl + Home Move to cell A1.
Ctrl + ~ Switch between showing Excel formulas or their values in cells.

Excel shortcut and function keys


The following lists contain CTRL combination shortcut keys, function keys, and some other common shortcut keys, along with descriptions of their functionality.

 Tip   To keep this reference available when you work, you may want to print this topic. To print this topic, press CTRL+P.
 Note   If an action that you use often does not have a shortcut key, you can record a macro to create one.
In this article

CTRL combination shortcut keys

Key Description
CTRL+PgUp Switches between worksheet tabs, from left-to-right.
CTRL+PgDn Switches between worksheet tabs, from right-to-left.
CTRL+SHIFT+( Unhides any hidden rows within the selection.
CTRL+SHIFT+) Unhides any hidden columns within the selection.
CTRL+SHIFT+& Applies the outline border to the selected cells.
CTRL+SHIFT_ Removes the outline border from the selected cells.
CTRL+SHIFT+~ Applies the General number format.
CTRL+SHIFT+$ Applies the Currency format with two decimal places (negative numbers in parentheses).
CTRL+SHIFT+% Applies the Percentage format with no decimal places.
CTRL+SHIFT+^ Applies the Exponential number format with two decimal places.
CTRL+SHIFT+# Applies the Date format with the day, month, and year.
CTRL+SHIFT+@ Applies the Time format with the hour and minute, and AM or PM.
CTRL+SHIFT+! Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.
CTRL+SHIFT+* Selects the current region around the active cell (the data area enclosed by blank rows and blank columns).
In a PivotTable, it selects the entire PivotTable report.
CTRL+SHIFT+: Enters the current time.
CTRL+SHIFT+" Copies the value from the cell above the active cell into the cell or the Formula Bar.
CTRL+SHIFT+Plus (+) Displays the Insert dialog box to insert blank cells.
CTRL+Minus (-) Displays the Delete dialog box to delete the selected cells.
CTRL+; Enters the current date.
CTRL+` Alternates between displaying cell values and displaying formulas in the worksheet.
CTRL+' Copies a formula from the cell above the active cell into the cell or the Formula Bar.
CTRL+1 Displays the Format Cells dialog box.
CTRL+2 Applies or removes bold formatting.
CTRL+3 Applies or removes italic formatting.
CTRL+4 Applies or removes underlining.
CTRL+5 Applies or removes strikethrough.
CTRL+6 Alternates between hiding objects, displaying objects, and displaying placeholders for objects.


CTRL+8 Displays or hides the outline symbols.
CTRL+9 Hides the selected rows.
CTRL+0 Hides the selected columns.
CTRL+A Selects the entire worksheet.
If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the current region and its summary rows. Pressing CTRL+A a third time selects the entire worksheet.
When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box.
CTRL+SHIFT+A inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula.
CTRL+B Applies or removes bold formatting.
CTRL+C Copies the selected cells.
CTRL+C followed by another CTRL+C displays the Clipboard.
CTRL+D Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.
CTRL+F Displays the Find and Replace dialog box, with the Find tab selected.
SHIFT+F5 also displays this tab, while SHIFT+F4 repeats the last Find action.
CTRL+SHIFT+F opens the Format Cells dialog box with the Font tab selected.
CTRL+G Displays the Go To dialog box.
F5 also displays this dialog box.
CTRL+H Displays the Find and Replace dialog box, with the Replace tab selected.
CTRL+I Applies or removes italic formatting.
CTRL+K Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.
CTRL+N Creates a new, blank workbook.
CTRL+O Displays the Open dialog box to open or find a file.
CTRL+SHIFT+O selects all cells that contain comments.
CTRL+P Displays the Print dialog box.
CTRL+SHIFT+P opens the Format Cells dialog box with the Font tab selected.
CTRL+R Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.
CTRL+S Saves the active file with its current file name, location, and file format.
CTRL+T Displays the Create Table dialog box.
CTRL+U Applies or removes underlining.
CTRL+SHIFT+U switches between expanding and collapsing of the formula bar.
CTRL+V Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents.
CTRL+ALT+V displays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program.
CTRL+W Closes the selected workbook window.
CTRL+X Cuts the selected cells.
CTRL+Y Repeats the last command or action, if possible.
CTRL+Z Uses the Undo command to reverse the last command or to delete the last entry that you typed.
CTRL+SHIFT+Z uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed.

Function keys

Key Description
F1 Displays the Microsoft Office Excel Help task pane.
CTRL+F1 displays or hides the Ribbon, a component of the Microsoft Office Fluent user interface.
ALT+F1 creates a chart of the data in the current range.
ALT+SHIFT+F1 inserts a new worksheet.
F2 Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off.
SHIFT+F2 adds or edits a cell comment.
CTRL+F2 displays the Print Preview window.
F3 Displays the Paste Name dialog box.
SHIFT+F3 displays the Insert Function dialog box.
F4 Repeats the last command or action, if possible.
When a cell reference or range is selected in a formula, F4 cycles through the various combinations of absolute and relative references.
CTRL+F4 closes the selected workbook window.
F5 Displays the Go To dialog box.
CTRL+F5 restores the window size of the selected workbook window.
F6 Switches between the worksheet, Ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching between panes and the Ribbon area.
SHIFT+F6 switches between the worksheet, Zoom controls, task pane, and Ribbon.
CTRL+F6 switches to the next workbook window when more than one workbook window is open.
F7 Displays the Spelling dialog box to check spelling in the active worksheet or selected range.
CTRL+F7 performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ENTER, or ESC to cancel.
F8 Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection.
SHIFT+F8 enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys.
CTRL+F8 performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized.
ALT+F8 displays the Macro dialog box to create, run, edit, or delete a macro.
F9 Calculates all worksheets in all open workbooks.
SHIFT+F9 calculates the active worksheet.
CTRL+ALT+F9 calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
CTRL+F9 minimizes a workbook window to an icon.
F10 Turns key tips on or off.
SHIFT+F10 displays the shortcut menu for a selected item.
ALT+SHIFT+F10 displays the menu or message for a smart tag. If more than one smart tag is present, it switches to the next smart tag and displays its menu or message.
CTRL+F10 maximizes or restores the selected workbook window.
F11 Creates a chart of the data in the current range.
SHIFT+F11 inserts a new worksheet.
ALT+F11 opens the Microsoft Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA).
F12 Displays the Save As dialog box.

Other useful shortcut keys

Key Description
ARROW KEYS Move one cell up, down, left, or right in a worksheet.
CTRL+ARROW KEY moves to the edge of the current data region in a worksheet.
SHIFT+ARROW KEY extends the selection of cells by one cell.
CTRL+SHIFT+ARROW KEY extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell.
LEFT ARROW or RIGHT ARROW selects the tab to the left or right when the Ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu. When a Ribbon tab is selected, these keys navigate the tab buttons.
DOWN ARROW or UP ARROW selects the next or previous command when a menu or submenu is open. When a Ribbon tab is selected, these keys navigate up or down the tab group.
In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options.
DOWN ARROW or ALT+DOWN ARROW opens a selected drop-down list.
BACKSPACE Deletes one character to the left in the Formula Bar.
Also clears the content of the active cell.
In cell editing mode, it deletes the character to the left of the insertion point.
DELETE Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments.
In cell editing mode, it deletes the character to the right of the insertion point.
END Moves to the cell in the lower-right corner of the window when SCROLL LOCK is turned on.
Also selects the last command on the menu when a menu or submenu is visible.
CTRL+END moves to the last cell on a worksheet, in the lowest used row of the rightmost used column. If the cursor is in the formula bar, CTRL+END moves the cursor to the end of the text.
CTRL+SHIFT+END extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, CTRL+SHIFT+END selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar.
ENTER Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default).
In a data form, it moves to the first field in the next record.
Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command.
In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button).
ALT+ENTER starts a new line in the same cell.
CTRL+ENTER fills the selected cell range with the current entry.
SHIFT+ENTER completes a cell entry and selects the cell above.
ESC Cancels an entry in the cell or Formula Bar.
Closes an open menu or submenu, dialog box, or message window.
It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the Ribbon and status bar again.
HOME Moves to the beginning of a row in a worksheet.
Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on.
Selects the first command on the menu when a menu or submenu is visible.
CTRL+HOME moves to the beginning of a worksheet.
CTRL+SHIFT+HOME extends the selection of cells to the beginning of the worksheet.
PAGE DOWN Moves one screen down in a worksheet.
ALT+PAGE DOWN moves one screen to the right in a worksheet.
CTRL+PAGE DOWN moves to the next sheet in a workbook.
CTRL+SHIFT+PAGE DOWN selects the current and next sheet in a workbook.
PAGE UP Moves one screen up in a worksheet.
ALT+PAGE UP moves one screen to the left in a worksheet.
CTRL+PAGE UP moves to the previous sheet in a workbook.
CTRL+SHIFT+PAGE UP selects the current and previous sheet in a workbook.
SPACEBAR In a dialog box, performs the action for the selected button, or selects or clears a check box.
CTRL+SPACEBAR selects an entire column in a worksheet.
SHIFT+SPACEBAR selects an entire row in a worksheet.
CTRL+SHIFT+SPACEBAR selects the entire worksheet.
  • If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the current region and its summary rows. Pressing CTRL+SHIFT+SPACEBAR a third time selects the entire worksheet.
  • When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet.
ALT+SPACEBAR displays the Control menu for the Microsoft Office Excel window.
TAB Moves one cell to the right in a worksheet.
Moves between unlocked cells in a protected worksheet.
Moves to the next option or option group in a dialog box.
SHIFT+TAB moves to the previous cell in a worksheet or the previous option in a dialog box.
CTRL+TAB switches to the next tab in dialog box.
CTRL+SHIFT+TAB switches to the previous tab in a dialog box.

Saturday, April 14, 2012

Quickly Change Formulas to Values

To change formulas to their values, follow these steps:
  1. Select the cells with the formulas that you want to change to values.
  2. Point to the border of the selected range, and the pointer should change to a four-headed arrow.
  3. Press the right mouse button, and drag the cells slightly to the right.
  4. Keep pressing the right mouse button, and drag the cells back to their original location.
  5. Release the right mouse button and a shortcut menu will appear.
  6. Click on Copy Here as Values Only.
   


Enter Excel Data in a List

Use Excel's built-in Data Form to make it easier to enter data in a list. It will display a maximum of 32 fields.
  1. Select a cell in the list.
  2. Choose Data|Form
  3. Click the New button, and enter the new record
Note: Fields which contain a formula, such as Total in the Data form shown here, will not have a text box. The formula will be entered and calculated automatically.
For a data form with additional features, you can try John  Walkenbach's Enhanced Data Form. It's free, and allows unlimited fields

Add Line Break in Cell or Formula

Add a line break when typing in a cell

  1. Select the cell
  2. In the formula bar, click where you want the line break
  3. On the keyboard, press Alt + Enter, to add a line break
  4. Press Enter, to complete the formula

The cell will automatically be formatted with Wrap Text, and you might need to widen the column.

 
 

Add a line break in a formula

  1. Select the cell
  2. In the formula bar, click in the formula, where you want the line break
  3. To add a line break use this character, with the & operator:
  4. CHAR(10)
  5. Press Enter, to complete the formula

For example, change this formula:
="Total amount is: " & SUM(C1:C6)
to this:
="Total amount is: " & CHAR(10) & SUM(C1:C6)

 
 

Turn on Wrap Text

When you add a line break to a formula, the cell is NOT automatically formatted with Wrap Text, so you might need to turn that feature on.
Otherwise, you will see a small box where the line break should be.

 
 

To turn on Wrap Text:

  1. Select the cell
  2. On the Excel Ribbon, click the Home tab
  3. In the Alignment group, click Wrap Text.

Excel Data Entry Mouse Shortcuts

Copy Data to Adjacent Cells

 

  1. Select the cell that contains the data to be copied
  2. Point to the Fill Handle -- the black square at the lower right of the selection
  3. When the pointer changes to a black plus sign, press the Left mouse button, and drag left, right, up or down, across one or more cells.
  4. When finished, release the mouse button.

Copy to Adjacent Cells -- with options

  1. Select the cell that contains the data to be copied
  2. Point to the Fill Handle -- the black square at the lower right of the selection
  3. When the pointer changes to a black plus sign, press the Right mouse button, and drag left, right, up or down, across one or more cells.
  4. When finished, release the mouse button.
  5. Select one of the options from the shortcut menu
Watch this Excel Quick Tips Video for creating a list of dates that are a week apart.


 

Excel Data Entry Keyboard Shortcuts

Use Shortcut Keys

  • Enter the current Date:  Ctrl + ;
  • Enter the current Time:  Ctrl + Shift + ;
  • Copy Value from cell above:  Ctrl + Shift + '
  • Copy Formula (exact) from cell above:  Ctrl + '
  • Copy Formula (relational reference) from cell above:  Ctrl + D



Enter Data in Multiple Cells -- Ctrl + Enter



  1. Select all the cells in which you want to enter the same value or formula
  2. Type the value or formula in the active cell
  3. Hold the Ctrl key and press Enter

Copy Data to Adjacent Cells

 
  1. Select the range, starting with the cell that contains the data to be copied
  2. Use a shortcut key to fill right or down:
    • Fill Right -- Ctrl + R
    • Fill Down -- Ctrl + D